How one can be prepared for offline work with a Chromebook

Alter a couple of settings, set up an extension, choose recordsdata and you’ll work with out an web connection on a Chromebook.

Picture and Illustration: Andy Wolber/TechRepublic

Chromebooks are designed to work finest with an web connection. Begin your system, open the Chrome browser and all of the sources of the net are yours to entry. Google designed Chromebooks to be quick, safe and easy to make use of. System updates that set up with a restart are measured in seconds.

You are able to do quite a bit with a Chromebook offline, too, together with working with Gmail, Drive, Docs, Sheets, Slides and Drawings. However for the reason that system presumes an web connection, you’ll want to take a couple of steps to ensure apps and information can be found offline. To arrange your Chromebook for offline work, ensure your system is up-to-date and related to the web. Additionally be sure you’ve signed in to your Chromebook with the Google account you propose to make use of offline, then discover the varied settings and options that allow you to work offline, as described beneath.

Be aware: In case you use a Google Workspace account, remember that an administrator can stop offline entry to information and apps. So in case you use your Chromebook with an account related to work or college and any of the settings aren’t obtainable, verify along with your Workspace administrator.

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Gmail offline

Go to Gmail offline settings and verify the field subsequent to Allow Offline Mail (Determine A). If desired, change the quantity of mail to make obtainable offline. Choose Save. Subsequent, go to your inbox, then press Ctrl+D to create a bookmark to return to your synced mail when offline. Wait till the system shows the circle with a checkbox to point a profitable sync (Determine I, prime). Return to the bookmark you created earlier to learn, reply to or write Gmail when offline. Mail you “ship” whereas offline will probably be saved within the outbox and ship while you reconnect to the web.

Determine A

Screenshot of Gmail | Settings | Offline with box checked. Store email from the last 90 days selected, and the option selected to Keep offline data on my computer.

First, allow offline mail.

Google Calendar offline

Go to Calendar | Settings | Common | Offline and choose the field subsequent to Flip On Offline Calendar (Determine B). Wait till the system shows the circle with a checkbox to point that current recordsdata have been synced to your system. When offline, go to Google Calendar to show all synced occasions and particulars.

Determine B

Screenshot of Google Calendar | Offline | Turn on offline calendar box selected.

Subsequent, activate offline calendar entry.

Google Drive, Docs, Sheets, Slides and Drawings offline

Observe the hyperlink to the Google Docs Offline extension, choose Add To Chrome, then select Add Extension to finish the set up. If the system shows Take away From Chrome (Determine C), you have already got it put in.

Determine C

Screenshot of the Google Docs Offline extension, which indicates it has been installed by more than 10 million users.

Set up the Google Docs Offline extension from the Chrome net retailer.

Moreover, go to Drive | Settings (sprocket within the higher proper) settings and verify the field subsequent to Create, Open, And Edit Your Current Google Docs, Sheets, And Slides Recordsdata On This Machine Whereas Offline (Determine D). Once more, wait till the system shows the circle with a checkbox to point that current recordsdata have been synced to your system (Determine I, backside).

Determine D

Screenshot of the Google Drive | Settings | General | Offline with checkbox next to "Create, open, and edit your recent Google Docs, Sheets, and Slides files on this device while offline" selected.

Allow the Google Drive offline setting.

On a Chromebook, you have got two methods to pick particular objects for offline entry—both Google Drive on the internet or the Chrome Recordsdata app (Determine E). Whereas in Google Drive in Chrome, choose (single click on) a file or folder, then choose the three-vertical dot menu and modify the Out there offline slides to sync the merchandise offline. To confirm obtainable offline recordsdata, choose the offline standing indicator (the circle with a verify in it) and transfer the slider to the fitting.

Alternatively, from the Recordsdata app in your Chromebook, choose (single click on) a file or folder, then transfer the slider subsequent to Out there offline to the fitting. To confirm obtainable offline objects from the Recordsdata app, choose the Offline pin icon (from the underside of the left-side menu) beneath Google Drive.

Determine E

Screenshot of Google Drive, with 5 of 6 files in a folder available offline (left) and right-clicked menu that displays the "Available offline" slider, and (right) 6 files in the same folder on the right, with Available offline indicated in the settings at the top.

On a Chromebook, chances are you’ll make recordsdata obtainable offline both from Google Drive on the internet (left) or from the Recordsdata app constructed into Chrome OS (proper).

To create a brand new merchandise (i.e., Doc, Sheet, Slide, Slide or Drawing) when offline, go to Google Drive and choose the +New button, then select the kind of doc to create (Determine F). As you’re employed in your file, the system will show a Saved To This Machine indicator to the fitting of the file title (within the higher left) as you make modifications. 

Determine F

Screenshot of Google Drive with +New selected, and Google Docs | Blank document menu option displayed.

You might create new Google Docs, Sheets, Slides and Drawings whereas offline on a Chromebook.

Now, you’ve got accomplished the fundamentals. If you’re related to the web, your system will sync current Gmail and Drive recordsdata and make them obtainable for offline entry.

Webpages offline

When on-line with an article or submit you wish to learn later displayed in your browser, choose the Star icon (within the higher proper) then select Add To Studying Checklist to avoid wasting the contents offline (Determine G, prime). When offline, ensure your bookmarks bar is displayed (Shift+Ctrl+B), then choose the Studying listing (on the fitting aspect of displayed bookmarks). Choose an article from the listing to learn (Determine G, backside).

Determine G

Screenshot with the Star selected and both "Add bookmark" and "Add to reading list" option displayed (top). At bottom: Reading list selected from bookmark bar, with title of the saved web page article displayed in the list.

Choose the star after which select +Add to studying listing (prime) to avoid wasting net articles to learn. Entry the listing from the fitting aspect of the bookmark bar (backside).

Android apps

Many Chromebooks can help you set up Android apps, and plenty of Android apps retailer information for offline use by default. Google Calendar, Google Preserve and Google Duties (Determine H) all sync information and work offline. Notably, whereas the Google Calendar net app is view-only, the Google Calendar Android app lets you create and edit appointments after which syncs when reconnected to the web.

Determine H

Screenshot of Calendar (left), Keep (middle) and Tasks (right) Android apps installed and active on a Chromebook.

Set up Android apps, similar to Google Calendar, Google Preserve, and Google Duties, to leverage these apps’ means to sync information offline.

Sync earlier than you disconnect

As a precaution, I like to recommend you verify the sync standing (go to Gmail and Google Drive in Chrome and ensure the circle with a checkmark shows, as proven in Determine I) instantly earlier than you go offline to make sure your information is present. Equally, for Android apps, open the app and provides it time to sync earlier than you disconnect from the web.

Determine I

Screenshot of the underlined and circled checkmark displayed on both Gmail (top), to the left of the email count indicator (in the upper right area of the page), and Google Drive (bottom), to the left of the circled question mark help indicator.

Assessment the sync standing for Gmail (prime) and Drive (backside). If the system shows animated arrows, as a substitute of the underlined and circled checkmark, that signifies a sync is in progress.

After you’ve got accomplished all of the above steps, chances are you’ll take your Chromebook offline anytime: Click on on the time (within the decrease proper), choose Settings (the sprocket), then transfer the slider subsequent to Wi-Fi to the left (i.e., Off). 

What’s your expertise?

In case you use a Chromebook, how typically do you utilize it with out web entry? Do you actively take it offline in an effort to get work carried out? Have you ever discovered offline entry to information and apps useful while you journey? Are there particular Android apps you utilize when offline? Let me know the way you utilize your Chromebook with out web entry, both with a remark beneath or on Twitter (@awolber). 

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