How you can encrypt particular sections of Google Docs with the DocSecrets add-on

Anybody who wants to cover away sections of textual content in Google Paperwork ought to give this useful add-on a attempt.

Picture: Google

I exploit Google Docs within the cloud on daily basis. In truth, it is most likely the app that I exploit most in the course of the day. I spend most likely 5 to 6 hours of my day in Docs. That interprets to me banging out lots of phrases. Most of these phrases come within the type of both tech or fiction writing (and generally each). Now and again, nevertheless, I’ve to put in writing bits which might be of a extra delicate nature, which might come within the type of firm secrets and techniques or private info. When entire paperwork are delicate, I are likely to not write them in Google Docs, however reasonably a domestically put in instrument that makes it attainable to encrypt a doc.

SEE: Analysis: Video conferencing instruments and cloud-based options dominate digital workspaces; VPN and VDI much less widespread with SMBs (TechRepublic Premium)

However generally I will have a doc that features solely parts that have to be hidden away from prying eyes. Say, for instance, I’ve a doc that must be despatched to an organization and skim by many of the staff but additionally comprises a bit of knowledge that ought to solely be learn by sure employees members. What do I do? Create two totally different paperwork?

There’s a greater manner. With a useful add-on, known as DocSecrets, you possibly can tuck parts of a Google Doc away behind a password. This add-on does include a caveat. For anybody to view the hidden textual content, they too should have DocSecrets put in. You will additionally should share the password used to encrypt the passages.

Even with these two minor caveats, this can be a must-have add-on for anybody needing to encrypt parts of a Google Doc that’s to be shared with others.

Let’s set up DocSecrets and see the way it’s used.

How you can set up DocSecrets

Putting in DocSecrets is completed in the identical manner you’d set up any Google Docs add-ons. As an alternative of going by way of the same old steps, merely ensure you’re logged into your Google account in your net browser of alternative and go to the DocSecrets add-on web page. As soon as there, click on Set up after which, when prompted, click on CONTINUE. You’ll then be requested to pick out the account you wish to affiliate with the add-on after which give it the required permissions. 

And that is all there’s to the set up of DocSecrets. Let’s learn how to make use of it.

How you can encrypt textual content with DocSecrets

Utilizing DocSecrets is not fairly as intuitive as you would possibly suppose. Listed below are the steps:

  1. Open the Google Doc you wish to work with.
  2. Click on Add-ons | DocSecrets | Open.
  3. Within the ensuing sidebar (Determine A), sort a password for the encrypted textual content and click on Begin.
  4. Determine A

    docsecretsd.jpg

    The DocSecrets sidebar is able to obfuscate your textual content.

  5. Both sort or paste the textual content you need password protected within the Enter Textual content space close to the underside.
  6. Click on Insert.

The textual content you entered will seem within the doc behind a coloration (Determine B).

Determine B

docsecretsg.jpg

Encrypted textual content seems, however is hidden behind a foreground coloration.

Preserve writing and including encrypted textual content as wanted to finish your doc.

As soon as you have completed, you possibly can share that doc with one other consumer and, so long as that consumer has the add-in put in (and is aware of the password used to encrypt the textual content), they’ll reveal what you have hidden.

If you have already got your doc accomplished, you possibly can choose the textual content you wish to cover after which click on Censor textual content on the backside of the DocSecrets pane.

How you can reveal hidden textual content

When somebody receives the brand new doc, they’re going to see the entire unencrypted textual content as anticipated, however the encrypted textual content will probably be a line or block of coloration. To disclose the hidden textual content, they have to begin the DocSecrets add-on (from Add-ons | DocSecrets | Open) after which sort the password used to encrypt the textual content. As soon as they’ve carried out that, the textual content will seem within the sidebar (Determine C).

Determine C

docsecretsh.jpg

The hidden textual content seems within the sidebar, every block indicated by coloration.

The one caveat is that the textual content inside the doc will all the time be blocked out by the colour until you click on the related Reveal button (to disclose a single hidden block or line of textual content) or Reveal All (to disclose all the pieces directly). It will successfully take away the encryption from the doc. The problem with that is {that a} consumer may then share the doc with a consumer who is not supposed to have the ability to view the encrypted textual content. Due to this, you have to be cautious who you share these paperwork with. Be certain that these customers (even when it is your CEO) perceive they should not share a doc that has had textual content completely revealed.

And that is the gist of utilizing this very useful Google Docs add-on. Should you’ve been searching for a method to cover delicate info from sure customers, this would possibly nicely be precisely what you are searching for. 

And, better of all, DocSecrets is free and solely requires you to have a Google Account.

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